BYLAWS
OF
TRAVEL CONSUMER RESTITUTION CORPORATION
ARTICLE
I. NAME AND PRINCIPAL OFFICE
Section 1. Name. The
name of this corporation shall be Travel Consumer Restitution Corporation.
Section 2.
Principal Office. The
principal office of the corporation shall be at Los Angeles, California or at
such other place as the Board of Directors may, from time to time, designate.
Section 3. Other
Offices.
Branch or subordinate offices may at any time be established by the Board of
Directors at any place or places where the corporation is qualified to conduct
its activities.
ARTICLE
II. PURPOSES
Section 1. Nonprofit Mutual
Benefit Corporation. This corporation is a nonprofit mutual benefit corporation
organized under the Nonprofit Mutual Benefit Corporation Law of California,
pursuant to the requirement set forth in Section 17550.39 of the Business and
Professions Code. The purpose of this corporation is to engage in any lawful
act or activity for which a corporation may be organized under the Nonprofit
Mutual Benefit Corporation Law.
Section 2. Specific
Purposes. The specific purpose of this corporation is set forth in Article 2.7
of Chapter I of Part 3 of Division 7 of the Business and Professions Code,
beginning with Section 17550.35.
ARTICLE
III. MEMBERSHIP
The corporation shall have no members.
ARTICLE
IV. DIRECTORS
Section 1. Number; Term
(A) Subject to the limitations
of these Bylaws, the Articles of Incorporation, and the laws of California, the activities and affairs of this corporation
shall be exercised by or under the direction of a Board of five voting
directors and one ex officio, non-voting director, as set forth in Section
17550.41 of the Business and Professions Code.
(B) Each participant Director elected shall hold office for a term as set forth in
Section 17550.41 of the
Business and Professions Code, with such
term commencing on the first day of May following the election of such
director.
Section
2. Powers.
The Board of Directors shall have the powers, and be subject to the limitations,
set forth in Article 2.7 of Chapter I of Part 3 of Division 7 of the Business and
Professions Code, including:
(A) establishing an operations
fund for the payment of costs of operations and administration, pursuant to
Section 17550.43;
(B) establishing a restitution
fund for the payment of claims, pursuant to Section
17550.43;
(C) billing and collecting an
annual assessment from each participant (as defined in Business &
Professions Code Section 17550.36), pursuant to Section 17550.44, and reporting
to the Attorney General as set forth in subdivision (g) of that Section;
(D) notifying the Attorney General to suspend
registration of sellers of travel who have not paid assessments,
pursuant to Section 17550.45;
(E) bringing actions at
law or in equity to recover unpaid assessments, pursuant to Section 17550.45;
(F) providing claim forms to
persons aggrieved, pursuant to Section 17550.46;
(G) deciding on claims
filed, and on requests for reconsideration, pursuant to Section 17550.47;
(H) filing records with the clerk of the superior court pursuant
to Section 17550.47;
(I) seeking recovery for
restitution paid, pursuant to Sections 17550.48 and 17550.49;
(J) informing the Attorney General of payments
made from the restitution fund, pursuant to Section 17550.49;
(K) conducting or participating in, or appointing an accountant or
other person to conduct, examinations or investigations pursuant to Section
17550.53;
(L) maintaining an action for recovery of examination costs and
expenses, pursuant to Section 17550.53;
(M) paying costs and expenses incurred by the Department of
Justice as required by Section 17550.58;
(N) changing the principal office of the corporation in
California from one location to another and designating any place in California
for the holding of any meeting or meetings of the Board of Directors, including annual meetings; and
(O) adopting, making, and using a corporate seal.
Section 3.
Nomination and Election
(A) The initial Directors
shall be selected as set forth in Section 17550.41 of the
Business
and Professions Code.
(B) The Directors who are
participants, as defined in Section 17550.36, and who are elected to office
subsequent to the initial four participant Directors shall be elected pursuant
to the requirements of Section 17550.41.
(C) Nominations for participant
directors shall be solicited prior to each election by providing notice of said
election to participants in the manner deemed most effective by the Board,
considering the cost of such notice. Such notice may include mailing postcards
to participants advising them of the election and soliciting nominations.
(D) Participants who apply for
nomination for the office of Director shall submit an application to the
corporation, the contents of which shall be determined by the Board, but which
must include a statement of the applicant's qualifications. The Board shall
determine whether or not each applicant meets the qualifications for nomination
which shall be as follows:
(i) The nominee is, and
has been for at least three years previously, the owner or manager of a
travel seller that is in good standing both as a registered seller of travel
and a participant in the TCRC;
(ii) Employment as a seller of
travel is the nominee's primary, full-time occupation;
(iii) The nominee does not have a
dishonorable reputation in the industry and neither his/her employment nor any
other position held would present or create a conflict of interest, or the
appearance thereof; and
(iv) The nominee's application
demonstrates a basic understanding of the TCRC and its purpose and the duties
and responsibilities of a member of the board of directors, and an agreement to
follow the requirements of the law.
Section 4. Resignation.
Any Director may resign, effective immediately or at a later time specified by
the Director, by a written notice to the President, the Secretary, or the Board
of Directors.
Section 5.
Removal. Any Director may be
removed as set forth in this section or as provided by law. A Director who
becomes unable to serve shall be removed by the Board pursuant
to Section 17550.41, in accordance with such rules and procedures as the Board
shall adopt. Any Director unable to attend a
meeting of the Board shall state the reason for such absence, either
orally in a meeting of the Board or in a letter addressed to the President or Secretary.
Section
6. Vacancies. Any vacancy on
the Board of Directors for whatever reason may be filled by the Board by a majority of the remaining voting Directors,
pursuant to the provisions of Section 7224 of the Corporations Code, or its
successor.
Section 7. Fees
and Compensation of
Directors.
Directors and members of committees shall serve without compensation for their
services. The Board may adopt a rule providing for the payment of per diem
expenses to directors for their participation in board meetings.
Section 8. Committees
of Directors. The Board of Directors may, by resolution adopted by a majority
of the number of Directors then in office, provided that a quorum is present,
create one or more committees, each consisting of two or more Directors, to
serve at the pleasure of the Board. Appointments to such committees shall be by
a majority vote of the Directors then in office. One or more
Directors may be designated as alternate members of any committee, who may
replace any absent member at any meeting of the committee. Any such committee,
to the extent provided in the resolution of the Board, shall have all of the
authority of the Board, except with respect to:
(A) the amendment or repeal or
adoption of Bylaws;
(B) the amendment or repeal of
any resolution of the Board which by its express term is not amendable or
repealable;
(C)
the appointment of committees of the Board or any members of such
committees;
(D) setting assessment for
operating or restitution fund; or
(E) making any determination
or reconsideration of a claim.
ARTICLE
V. MEETINGS
Section 1. Meeting
Place and Procedures. Meetings of the Board of Directors shall be held at the
principal office of the corporation or at any other place that is designated
from time to time by the Board. Any meeting, regular or special, may be held
without the physical presence of some or all Directors, by conference telephone
or similar communications equipment, as long as all Directors participating in
the meeting can hear one another.
Section 2. Annual
Meeting. The Board of Directors shall hold a regular annual meeting in January,
prior to the 15th day of the month, for the purposes of setting assessments and
transacting any other business. Thirty-day advance written notice of this
meeting shall be provided.
Section 3. Special
Meetings; Notice. Regular or special notice of meetings of the Board of Directors shall be given to each Director
by four (4) days' notice, provided by telephone or by delivery of
written notice, by mail, in person or facsimile, at the Director's address
shown on the records of the corporation. The notice need not specify the
purpose of the meeting.
Section 4.
Quorum. A majority of the
authorized number of voting Directors is a quorum for the transaction of
business. Every act or decision done or made by a majority of the Directors
present at a meeting duly held at which a quorum is present is the act of the
Board, except as a greater or lesser number required by law. A meeting at which
a quorum is initially present may continue to transact business notwithstanding
the withdrawal of Directors, if any action taken is approved by at least a
majority of the required quorum for the meeting.
Section 5. Waiver of Notice. The transactions of any
meeting of the Board of Directors, however called and noticed or
wherever held, shall be as valid as though had at a meeting duly held after
regular call and notice, if a quorum is present and if, either before or after
the meeting, each of the Directors not present signs a written waiver of notice
or a written consent to holding of the meeting or an approval of the minutes of
the meeting. The waiver of notice or consent need not specify the purpose of
the meeting. All such waivers, consents and approvals shall be filed with the
corporation records or made a part of the minutes of the meeting. Notice of a
meeting shall also be deemed duly given to any Director who attends the meeting
without protesting, before or at the commencement of the meeting, that the
Director did not receive adequate notification.
Section 6. Adjournment;
Notice.
A majority of the Directors present, whether or not a quorum, may adjourn any
meeting to another time and place. If the meeting is adjourned for more than
twenty-four (24) hours, notice of the adjournment shall be given before the
time of the adjourned meeting to the Directors who were not present at the time
of adjournment.
Section
7. Meetings and Actions
of
Committees.
Meetings and actions ofcommittees shall be governed by, and held and taken in
accordance with, applicable law and the provisions of these Bylaws with such
changes in the wording of these Bylaws as are necessary to substitute the
committee and its members for the Board of Directors and its members, except
that the time of regular meetings of committees may be determined either by
resolution of the Board of Directors or by resolution of the committee; special
meetings of committees may also be called by resolution of the Board of
Directors; and notice of special meetings of committees shall also be given to
all alternate members, who shall have the right to attend all meetings of the
committee. The Board of Directors may adopt rules for the government of any
committee not inconsistent with the provisions of these Bylaws. The TCRC
Secretary, or other person authorized to receive claims, prior to copying, may
remove claimants' personal information from claim forms and attachments. The
TCRC Secretary, or other person authorized to receive claims, may keep one
non-redacted claim, with attachments. TCRC officers and directors are not
relieved from existing obligations to protect consumers' privacy.
In their fiduciary capacity, elected members of the Travel
Consumer Restitution Corporation shall maintain all information disseminated
during TCRC meetings, whether such information is written or spoken, in strict confidence.
Information obtained during an elected TCRC director or officer's course of duty may be discussed between
active officers, active directors, the Attorney General's Office and agents of
TCRC. The fiduciary relationship is not terminated by completion of elected
member's tenure on the TCRC.
ARTICLE
VI. OFFICERS
Section 1.
Positions. The Officers of this
corporation shall be a President, a VicePresident, a Secretary and a Treasurer.
The corporation may also have, at the discretion of the Board of Directors,
additional Vice Presidents, one or more Assistant Secretaries, one or more
Assistant Treasurers, and such other officers as may be appointed in accordance
with the provisions of this Article. Officers shall be Directors. One person
may hold two or more offices except that the offices of President and Secretary
may not be held by the same person.
Section
2.
Election. The Officers of
this corporation shall be elected by vote of the Board of Directors at a
meeting held annually after the election of Directors, at such time and place as the Board
designates. Officers shall take office on May 1, and shall serve for one (1)
year or until their successors have been elected and installed.
Section 3.
Vacancies. A vacancy in any office because
of death, resignation,removal, disqualification or any other cause, including a
vacancy in the office of President, shall be filled in the manner prescribed in
the Bylaws for regular elections to such office. The Officer who is elected to
fill said vacancy shall be elected to serve the remaining term of the Officer
to be replaced by reason of such vacancy.
Section 4. Subordinate
Officers.
The Board of Directors may appoint such other officers as the business of the
corporation may require, each of whom shall hold office for such period, have such authority and perform such duties
as are provided in the Bylaws or as the Board of Directors may from time to time determine.
Section 5.
Removal. Any Officer may be removed, either with or
without cause,by a majority of the Directors at the time in office, at
any regular or special meeting of the Board.
Section 6. Resignation. Any
Officer may resign effective immediately or at a later time specified by the
Officer, by a written notice to the President, the Secretary, or the Board of
Directors. If the resignation is effective at a future time, a successor may be
selected in advance to fill the vacancy when the resignation becomes effective.
Unless otherwise specified in the resignation, the acceptance of such
resignation shall not be necessary to make it effective.
Section
7. Duties.
The Officers shall perform the duties
prescribed by theBylaws and by the parliamentary authority adopted by
the corporation in Article XI of these Bylaws.
(A)
President. Subject to the
supervisory powers of the Board of Directors andapplicable law, the President
shall be the general manager and chief executive officer of the corporation and shall have authority to
direct and control the business and officers of the corporation. With the
Board's approval, the President shall have authority to enter into any contract
or execute any instrument in the name of or on behalf of the corporation. The
President shall preside at all meetings of the Board of
Directors and shall be an ex officio nonvoting member of all committees. The President
shall have the general powers and duties of management usually vested in the
office of President of a corporation and shall have such other powers and
duties as may be prescribed by the Board of Directors or these Bylaws.
(B)
Vice
President.
In the absence or disability of the President, the VicePresident shall perform
all the duties of the President, and when so acting shall have all the powers
of, and be subject to all restrictions upon the President. The Vice President
shall have such other powers and perform such other duties as from time to time
may be prescribed by the Board of Directors or these Bylaws.
(C)
Secretary.
The Secretary shall keep, or cause
to be kept, a book of Minutes at the principal office or such other place as
the Board of Directors may order of all meetings of the Directors, specifying
the time and place of holding, the names of those present in person or by
telephone at such meeting and the proceedings thereof.
(D) Treasurer.
The Treasurer shall keep and maintain, or cause to be kept and maintained, adequate and correct accounts of the
properties and business transactions of the corporation,
including accounts of its assets, liabilities, receipts, disbursements, gains
and losses, including the operations account. The books of account shall at all
times be open to inspection by any Director.
The Treasurer shall deposit, or cause to be deposited, all monies
and other valuables in the name and to the credit of the corporation with such
depositories as may be designated by the Board of Directors. The Treasurer
shall disburse the funds of the corporation as may be ordered by the Board of
Directors, shall render to the President and Directors, whenever they request
it, an account of all of his or her transactions as Treasurer and of the financial
condition of the operations account of the corporation, and shall have such
other powers and perform such other duties as may be prescribed by the Board of
Directors or these Bylaws.
ARTICLE VII. BUDGETS, ASSESSMENTS, RECORDS AND REPORTS
Section 1. Estimated
Annual Operational Budget. The corporation shall prepare, prior to its fiscal
year end, an estimated annual operational budget projecting the costs of
operations and administration pursuant to Section 17550.43.
Section 2.
Determination of Assessments. The corporation shall determine the annual
assessment for the operations fund and the restitution fund no later than
January 15 of each year for the next fiscal year, pursuant to Section 17550.44,
and shall make emergency assessments as necessary in accordance with Section
17550.44 of the Business and Professions Code.
Section 3. Annual
Report.
(A) Not later than 120 days after the close of the fiscal
year, the corporation shall prepare or
cause to be prepared an annual financial report containing (i) a balance sheet
as of the end of the fiscal year, (ii) an income statement for the fiscal year,
(iii) a statement of changes in financial position for the fiscal year, and
(iv) the information required by subsection (B) below. The report shall be
accompanied by (i) any report on it by an independent accountant, or if there
is no such report, (ii) the certificate of an authorized officer of the
corporation that the statement was prepared without audit from books and
records of the corporation.
(B) Within 120 days after the close of the
fiscal year, the corporation shall prepare astatement of any transaction with the
corporation in which any Director or Officer had a direct or indirect material financial
interest. Any transaction or transactions aggregating more than $40,000 during
the fiscal year, in which the same person had a direct or indirect material
financial interest, shall be reported, together with (i) the name of the person
interested in the transaction, (ii) the person's relationship to the
corporation, (iii) the nature of the person's interest in the transaction, and
(iv) where practicable, the amount of the interest (unless the transaction was
with a partnership of which the person is a partner, in which case the
partnership interest shall be stated). The statement shall also be briefly
describe the amount and circumstances of any indemnifications or advances
aggregating more than $10,000 paid during the fiscal year to any Officer or Director
of the corporation in connection with defense of any threatened or pending
legal proceeding against that Officer or Director.
Section 4. Inspection
by Directors. Every Director has the absolute right at any reasonable time to
inspect all books, records and documents of any kind and the physical
properties of the corporation.
Section 5.
Maintenance and Inspection of Record of
Participants.
The corporation shall keep at its principal
office, or at such other place as may be designated by the Board, a record of
the participants containing their names and addresses, and make available to
the Attorney General or his or her designee upon request.
Section 6. Maintenance and Inspection of Articles and
Bylaws.
A copy of thecorporation's Articles of Incorporation and Bylaws, as
amended to date, shall be maintained at the principal office of the corporation
or at such other place as may be designated by the Board and shall be open to
inspection by any participant at all reasonable times during office hours.
Section 7. Maintenance
and Inspection of Other Corporation Records. The corporation's books and
records of account and minutes of the proceedings of its Board of Directors,
and committees of the board shall be kept at the principal office of the
corporation or at such other place as may be designated by the Board. The
minutes shall be kept in written form and the books and records of accounts
shall be kept either in written form or in any other form capable of being
converted into written form. The minutes shall be open to inspection upon the
written demand of any participant at any reasonable time during office hours,
for a purpose reasonably related to the participant's interest as a
participant.
Section 8. Who May
Inspect. Any right of inspection by a Director or participant stated in these
Bylaws includes the right to copy and to make extracts of the records
inspectedand to inspect in person or by agent or attorney. Any record requested
for inspection shall bemade available in written form, on reasonable notice if not
maintained in written form.
ARTICLE
VIII. FISCAL YEAR
The fiscal year shall commence on the first day of July and shall
end on the thirtieth day of June each year.
ARTICLE IX. INDEMNIFICATION
Section 1. Right
of Indemnity. To the fullest extent permitted by law, thiscorporation shall
indemnify its directors, officers, employees, and other persons described in
Section 7237(a) of the California Corporations Code, including persons formerly
occupying any such position, against all expenses, judgments, fines,
settlements, and other amounts actually and reasonably incurred by them in
connection with any "proceeding," as that term is used in that
Section, and including an action by or in the right of the corporation, by
reason of the fact thatthe person is or was a person described in that Section.
"Expenses," as used in this Bylaw, shall have the same meaning as in
Section 7237(a) of the California Corporations Code.
Section 2.
Approval of
Indemnity. On
written request to the Board by anyperson seeking indemnification under Section
7237(b) or Section 7237(c) of the California Corporations Code, the board shall
promptly determine under Section 7237(e) of the California Corporations Code
whether the applicable standard of conduct set forth in Section 7237(b) or
Section 7237(c) has been met, and if so, the Board shall authorize
indemnification.
Section 3.
Advancement of
Expenses.
To the fullest extent permitted bylaw and except as otherwise determined by the
Board in a specific instance, expenses incurred by a person seeking
indemnification under Sections 1 or 2 of this Article in defending any
proceeding covered by those Sections shall be advanced by the corporation
before final disposition of the proceeding, on receipt by the corporation of an
undertaking by or on behalf of that person that the advance will be repaid
unless it is ultimately determined that the person is entitled to be
indemnified by the corporation for those expenses.
ARTICLE X.INSURANCE
The corporation shall have the right to purchase and maintain
insurance to the fullest extent permitted by law on behalf of its officers,
directors, and agents, against any liability asserted against or incurred by
any officer, director, or agent in such capacity or arising out of the
officer's director's, or agent's status as such.
ARTICLE
XI. PARLIAMENTARY AUTHORITY
The rules contained in the current edition of Robert's Rules of
Order Newly Revised shall govern the corporation in all cases to which they
are applicable and in which they are not inconsistent with these Bylaws, any
special rules the corporation may adopt, and any statutes applicable to this
corporation.
ARTICLE
XII. AMENDMENT OF BYLAWS
Section 1.
Procedure. These Bylaws may be amended at any meeting of the Board of
Directors by a majority vote; provided that a general statement of the purpose
of the amendment has been submitted to the Board in writing either at the previous
meeting of the Board of Directors or by mail at least thirty (30) days prior to
the meeting at which the amendment is to be considered.
Section
2. Approval. Any amendments to these
Bylaws shall be provided to the office of the Attorney General for approval
pursuant to Section 17550.54 of the Business and Professions Code.
ARTICLE XIII. DISSOLUTION
Dissolution
shall be pursuant to the provisions of the Nonprofit Mutual Benefit Corporation
Law and Sections 17550.52 and 17550.57 of the Business and Professions Code.
The assets held by this corporation on dissolution shall be distributed
pursuant to the provisions of Section 17550.57.